What is Docketbook?

Created by Lachlan Robbie, Modified on Fri, 06 Oct 2023 at 09:09 AM by Lachlan Robbie


New to the platform? This quick guide tells you what we're about...



 In a Sentence...


Docketbook provides an independent platform for companies to exchange and approve work and delivery documentation, often called 'dockets'.


What is a Docket?


Traditionally, a docket is a physical piece of paper, often from a triplicate book, that is exchanged onsite as proof of work or proof of delivery. Thousands of these dockets are exchanged daily on work sites and other locations. However, these paper-based dockets are prone to loss, leading to delayed payments and increased processing costs. Docketbook aims to address these challenges by digitizing the docket process and providing an efficient and reliable solution.





An Independent Platform for Electronic Dockets


Docketbook offers a comprehensive platform for creating, sending, and accepting dockets using mobile apps and web-based applications. By eliminating the need for paper dockets, we simplify the entire process and ensure that there is a single version of the truth for all stakeholders involved. Docketbook acts as an independent platform, allowing everyone in the transaction, including workers, subcontractors, and head contractors, to access and view relevant information related to the docket.




Orders, Jobs & Dockets - a simple structure for organising your data


The core components of the Docketbook platform are Dockets, Orders, and Jobs. Let's explore each of these elements:


Dockets


Dockets serve as the digital replacement for paper proof of work or delivery. They are created by the individuals on the ground and accepted by the site representative onsite. By using Docketbook, you can seamlessly transition from paper-based dockets to their electronic counterparts.


Orders


Orders are the equivalent of purchase orders between customers and suppliers. They establish the framework for dockets created onsite, including rules governing what items can be included on the docket, customer and supplier details, and even the docket layout itself. While using Orders is optional in Docketbook, they offer additional structure and organization to your docketing and reporting process.


Jobs


Jobs allow you to break down an Order into smaller pieces of work and assign them to docket creators. This simplifies the docket creation process, as line items can be automatically added to dockets based on the assigned Jobs.



Together, Orders, Jobs, and Dockets provide a powerful framework for keeping your documentation organized and enabling efficient data management within the platform.



Exchanging Stuff... in the cloud


At its core, Docketbook is all about facilitating the exchange of structured data efficiently. Orders, Jobs, and Dockets can be created and sent to relevant parties, who can then accept or reject the items. The platform offers a simple workflow between suppliers and customers, saving everyone involved significant amounts of time. In the fast-paced world of business, time is a valuable commodity, and Docketbook aims to maximize efficiency and productivity by streamlining work documentation and data exchange processes.





To Summarise


Docketbook is an independent platform that revolutionizes the way companies handle work and delivery documentation. By providing a digital alternative to paper dockets, our platform simplifies processes, enhances collaboration, and ensures a single version of the truth for all stakeholders. Whether you use Dockets, Orders, or Jobs, Docketbook offers a powerful framework for organizing your documentation and exchanging data efficiently. Join us on Docketbook to experience the benefits of a streamlined and digitized approach to work documentation management.




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